Who reads the schedule?
Posted by Ian Everett on Tuesday Apr 25, 2017 Under UncategorizedWho reads the schedule?
Interesting – you can write a book, add columns, add colours, link pages to additional information and still no one reads the paperwork
Keep it simple is my advice. If possible agree the schedule with heads of departments pre event in a face to face meeting.
Use less colours – include factual information – the start time– lunch and dinner times if it is a particularly long day and the show start time. Most importantly the expected time for completing tasks.
No one is interested in reading lots of words – particularly a lot of content relevant to others or information that is of benefit to a customer but not the crew.
The less information to take in the quicker crew seem to grasp the task in hand.
I have spent hours on schedules over the years– looking for ways to break down the tasks to be done and the most success I have had with passing key information onto crew is when I have kept the words short – the look of the document simple and the content concise.
A simple audio visual rig example with no rehearsals on the rig day.
09.00 Unload lighting
10.00 Unload staging
13.00 Lunch
14.00 Graphics on site
Video and Audio unload
16.00 Stageset & Graphics complete
17.30 Video and Audio complete
18.00 Lighting focus
19.30 Lighting Focus complete
20.00 Crew finish
Busy time in Madrid this week on a retail exhibition, nicely set out design with the use of floating dividing panels to segregate areas.
