Corporate Events Plus

Be ready! Have the conference call phone number and participant access code (if any) ready so you don’t have to search for it at the last minute. Writing them down on your calendar is a good idea

Call timing: Call in just a couple of minutes before the beginning of the call. Don’t call in late because calls should begin promptly on time.

There must be an agenda – Not only must there be an agenda, but it needs to be in front of everyone.  The agenda keeps the meeting on track, and allows all on the call to know the purpose of the call.  It gives direction.

Making or reading agendas ahead of a meeting and writing notes during. You’ll get more out of a call if you put pen to paper .

A person’s voice is significantly less recognizable than their face. It’s a good idea for all participants to introduce themselves when the meeting starts.

The only thing people should be able to hear on your line is either silence or your voice – not a noisy office, barking dog or screaming child. It makes it difficult for everyone else to listen to the call.

Focus on the call: Be courteous to your conference call leader and your fellow participants, by giving your full attention to the call.

Video image option, show your commitment to the call and use the video camera option if available, your co-workers can then see you are fully committed to the content of the call and remind them that if you are not required on the call you may be able to leave the call early.

If using the video function try to stay still so you do not distract the meeting.

Remember to smile when you can and look interested – who wants a meeting with someone who is not engaged in the conversation?